MONITORING, REVIEW AND EVALUATION OF ALP PROJECTS

Monitoring, Review and Evaluation of projects funded under ALP will be conducted and organized by ALP Secretariat of PARC. It is the responsibility of project in charge to keep on tract the activities of project. The project in charge will ensure timely supply of resources and inputs (human, financial and material etc.) to deliver the desired results and outputs.

§         MONITORING:

The Technical Divisions of PARC will also monitor the progress of ALP projects. The Project Incharge will submit the progress of the project to the Directorate of Planning/ALP Secretariat on six monthly and annual bases. The six monthly progress/technical reports will be provided within 15 days after six month of the project is over. The reports will be examined by the Technical Division with reference to the work plan and suggest recommendation/ changes if required. The Planning Directorate and Technical Divisions will visit the projects activities to help the projects  operation, provide technical advice and solve their problems. Releases to the projects will also be made on the basis and performance of the report to be recommended by the concerned Technical Division.

§         ANNUAL REVIEW:

The Planning Directorate/ ALP Secretariat of PARC will organize annual review. The Project Incharge will prepare annual report of the project consisting progress, achievements and results of the project for the period under report. The Planning Directorate will organize review meeting to be attended by the members of the Technical Advisory Committee (TAC) of ALP. The TAC will review the annual progress reports of the projects and offered their observation and suggest recommendations for any changes modification. The Planning Directorate will prepare and compile one or two pages summary of each project showing the project’s outcome, observations and recommendations of TAC. These will be submitted to the members of Board of Directors (BOD) of ALP for final recommendations and decisions. The Planning Directorate and concerned Technical Division of PARC in collaboration will also review the progress at their own and see their on farm and field or lab. activities in the concerned institutions.

§         EVALUATION:

Evaluation is an integral part of the planning process and play key role in project success. It is necessary to know the outcome and effect of project. It helps to know whether the desired objectives are achieved and also to learn lesson for further strategy and planning.

 Mid term evaluation of ALP projects will help to know whether the projects are going in right direction and achieving the desired objectives. The projects will, therefore, be evaluated during the mid period or before their completion. The Planning Directorate will organize the evaluation. Services of subject specialists/experts of related field will be obtained for the purpose. The reports will be submitted to PARC, TAC and BOD for compliance and other necessary action.

 A report format is given at Annexure-VIII. This report to be submitted by the PI as and when required by ALP Secretariat for review and evaluation of the project.

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