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GUIDELINES AND REQUIREMENTS FOR
TRAVEL (OVERSEAS)
When travel outside the
country is necessary to aid the effective completion of the project,
a travel request should be submitted well in advance of travel/tour.
The PI should provide extensive justification for foreign travel.
All proposals for tour abroad will be examined by the ALP
Secretariat, PARC in accordance with separate guidelines formulated
for this purpose.
Although purpose and cost
estimates for such travel may have been included in the initial
research proposal and subsequently rectified by the negotiation,
steps again be taken during the course of the research to request
PARC and USDA consent for travel outside of Pakistan.
The travel of the
PI/Scientists to overseas is authorized for the primary purpose of
consultation with USDA and other scientists who are qualified in the
field of research specified in the ALP Fund. Application for such
travel or tour will be considered and permitted if the benefit to
the ALP is clearly recognized.
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Requests For
Authorization To Travel:
Request for authorization
to travel outside Pakistan must be received by ALP Secretariat
at least three months in advance of the proposed tour. Timely
request is required for the approval of the tour.
All requests for
travel/tour authorization should be submitted in an original and
three copies according to the proforma (Annexure-IX).
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Notification Of
Authorization For Tour:
Notification that travel
has been authorized will include specific persons or places to
be visited. The traveler is obligated to include such visit in
the final itinerary for the tour. Several actions by the
traveler are necessary after receiving the notification that the
proposed tour is approved. Taking into consideration suggestions
and requirements to visit specified in the authorization for
travel. The traveler should prepare a final itinerary indicating
firm dates and the amount of time to be spent at each place.
The traveler should
communicate directly with various individuals to be visited well
in advance of actual departure date. Traveler should given
approximate dates of proposed visits and subject matter to be
discussed. A confirmed itinerary should be forwarded at least
two weeks in advance to actual departure to the ALP Secretariat.
ALP funds may not be used
to pay the expenses of any travel which has little or no direct
relationship to the research being carried out. Authorization to
use ALP funds will not be issued when the proposed travel is
solely to attend an international seminar/conference except
under unusual and special conditions.
Expenditure for the
purchase of tickets will be met out of project proposed budget
and boarding & lodging expenditure will be paid/born by the USDA.
If a traveler is unable to
perform authorized and approved travel to the US or any other
country because of illness or for other reasons. Such
travel/tour may be rescheduled upon approval of the Chairman
PARC/BOD. This approval would be contingent on continued
validity of the itinerary and value to the project.
A good tour report is
essential to be prepared on successful completion of foreign
tour/visit on the prescribed proforma (Annexure-X). The
PI/Scientist should narrate in detail the issues discussed,
accomplishment/out put and decisions or conclusion reached.
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